The phrase “we are pleased to inform you” is commonly used in formal communication, especially when sharing positive news, important announcements, or professional updates. You may encounter this expression in business emails, job offers, academic letters, and official notifications where a polite and respectful tone is essential. Although it sounds professional, repeating the same phrase can make your writing feel predictable or less engaging. Learning alternative expressions allows you to communicate good news more naturally while maintaining the appropriate level of formality. Whether you are writing to a client, colleague, student, or customer, choosing the right words can help you create a positive and lasting impression.
There are several effective alternatives to “we are pleased to inform you” that suit different professional situations and audiences. For example, phrases such as “we are delighted to announce,” “we are happy to share,” and “it is our pleasure to inform you” convey enthusiasm and positivity. Other expressions, including “we are glad to let you know” and “we would like to share some good news,” sound friendly while remaining polite and professional. The best alternative depends on your message, audience, and purpose. Some phrases work well for formal announcements, while others are better suited to friendly workplace emails or customer communications that benefit from a warmer tone.
In this article, we will explore 15 other ways to say “we are pleased to inform you,” complete with practical examples and explanations to help you use each phrase correctly. You will discover alternatives suitable for business correspondence, job announcements, academic updates, and everyday professional interactions. Each expression offers a slightly different way to communicate positive information without sacrificing clarity, politeness, or professionalism. We will also consider how to choose wording that matches the tone and importance of your announcement. By learning these useful alternatives, you can improve your English writing skills, make your messages more engaging, and deliver good news with greater confidence in a variety of formal and informal situations.
What Does “We Are Pleased to Inform You” Mean?
“We are pleased to inform you” is a formal and polite expression used to introduce good news or positive information. The word “pleased” communicates satisfaction or happiness, while “inform you” means to tell someone something. Together, the phrase signals that the sender is happy to share an announcement with the recipient.
People commonly use this expression in professional emails, official letters, academic notices, application updates, and business announcements. For example, a company might write, “We are pleased to inform you that your application has been approved.” The wording sounds respectful and makes the positive outcome clear.
The phrase usually suggests that the information is favorable, although the exact meaning depends on what follows. It can introduce a job offer, a successful application, a new service, or an organizational achievement. Its main purpose is to deliver information politely while expressing a positive attitude.
Common Situations Where “We Are Pleased to Inform You” Is Used
This expression is most common in situations where someone needs to communicate good news professionally. It works particularly well when the sender represents an organization, institution, company, or team.
- Workplace emails: A manager may use it to announce a promotion, salary increase, or new opportunity.
- Job applications: An employer might introduce an interview invitation or employment offer with this phrase.
- School and university announcements: An admissions office may use it to communicate acceptance or scholarship decisions.
- Customer communication: A business might announce an approved refund, a completed request, or a new service.
- Business announcements: Organizations can use it to share achievements, partnerships, or product launches.
- Formal letters: The phrase can introduce official decisions or positive updates that require respectful wording.
In casual conversations and text messages, however, the expression may sound unnecessarily formal. A friend telling you about exciting news would probably say something more personal, such as “I’m happy to share some good news!”
Choosing an alternative allows you to keep the message professional without making it sound stiff. It also helps you communicate the right level of excitement, warmth, and formality.
Is It Professional or Polite to Say “We Are Pleased to Inform You”?
Yes. “We are pleased to inform you” is both professional and polite in most formal communication. It expresses a positive attitude while maintaining a respectful distance between the sender and recipient. That makes it suitable for official emails, corporate letters, admissions decisions, and customer correspondence.
However, the phrase can sound somewhat traditional when used in everyday workplace messages. A colleague may find “I’m happy to share some good news” more natural, while a formal announcement may benefit from “We are delighted to announce.”
The best choice depends on the message and your relationship with the reader. Use a formal expression when representing an institution or communicating an official decision. Choose warmer or more direct wording when you want to sound approachable, enthusiastic, or conversational.
Advantages and Disadvantages of Saying “We Are Pleased to Inform You”
Advantages
The expression communicates positive information in a respectful, professional, and courteous way. It prepares readers for good news without sounding overly casual. Because the phrase is widely understandable, it also works well for international audiences and readers with different levels of English proficiency.
Another advantage is its flexibility. You can use it to introduce a job offer, an application decision, a customer update, or a company announcement. The wording also suits situations where the sender needs to remain professional rather than express personal excitement.
Disadvantages
The main limitation is that the phrase can sound formal, impersonal, or repetitive when used too frequently. If every company email begins with the same expression, the messages may feel less engaging.
It may also communicate less enthusiasm than the situation deserves. For example, announcing a major achievement with a traditional formal phrase might feel less exciting than saying, “We’re thrilled to share this news.”
In other cases, the expression may be unnecessarily wordy. A short message confirming an approved request might sound clearer if it begins with “Your request has been approved.” The goal is to choose wording that fits the news rather than relying on one standard expression.
15 Alternatives to “We Are Pleased to Inform You”
- We are delighted to announce
- We are happy to share
- We are pleased to announce
- We are excited to let you know
- It is our pleasure to inform you
- We are glad to inform you
- We are thrilled to announce
- We would like to share some good news
- We are happy to announce
- We are pleased to confirm
- We are delighted to share the news
- We are proud to announce
- We are pleased to advise you
- We are happy to let you know
- We have good news to share
1. We Are Delighted to Announce
Meaning
“We are delighted to announce” communicates that the sender is very happy to share important or positive news. It expresses more enthusiasm than the original phrase while retaining a professional tone.
Definition
A formal expression used to introduce news that brings great pleasure or satisfaction.
Detailed Explanation
This alternative is especially effective when the announcement represents a meaningful achievement or milestone. The word “delighted” communicates genuine happiness, while “announce” emphasizes that the information is being shared publicly or officially. Compared with “we are pleased to inform you,” it sounds more celebratory and energetic. It works well when you want your audience to recognize the importance of the news.
Scenario Examples
Scenario: A company launches a new product.
Example: “We are delighted to announce the launch of our new customer support platform.”
Scenario: A university shares an important achievement.
Example: “We are delighted to announce that our research team has received national recognition.”
Scenario: An organization welcomes a new leader.
Example: “We are delighted to announce that Maria Chen will join us as our new director.”
Best Use
Use this expression for official announcements, major achievements, product launches, partnerships, awards, and leadership appointments. It is particularly effective in press releases, newsletters, and company-wide emails.
Tone
Tone: Professional, enthusiastic, celebratory.
“Delighted” communicates strong positive feelings without losing the respectful tone expected in formal communication.
2. We Are Happy to Share
Meaning
“We are happy to share” introduces information that the sender feels pleased to communicate. It sounds more conversational and approachable than the original phrase.
Definition
A friendly expression used to present positive information to another person or group.
Detailed Explanation
This alternative puts more emphasis on the act of sharing than on making an official announcement. It feels welcoming and works well when communicating with customers, colleagues, or an existing community. Although it can introduce formal information, its wording is less traditional and more personal. Use it when you want the reader to feel included rather than simply notified.
Scenario Examples
Scenario: A company updates its customers about a new benefit.
Example: “We are happy to share that all existing customers will receive free access to the new feature.”
Scenario: A team celebrates a completed project.
Example: “We are happy to share the results of our latest project with everyone.”
Scenario: A nonprofit announces a community initiative.
Example: “We are happy to share that registration is now open for our spring volunteer program.”
Best Use
This phrase works well in customer emails, team updates, newsletters, community announcements, and friendly professional communication.
Tone
Tone: Warm, friendly, approachable.
The word “share” creates a sense of connection, making this expression suitable for audiences you want to engage rather than merely inform.
3. We Are Pleased to Announce
Meaning
“We are pleased to announce” communicates positive news in a formal and courteous way. It is closely related to the original expression but places greater emphasis on making an announcement.
Definition
A polite, professional phrase used to introduce favorable news or an official development.
Detailed Explanation
This is one of the closest alternatives to “we are pleased to inform you.” Both expressions communicate satisfaction and maintain a formal tone. However, “announce” often feels more suitable when the news is intended for a group, a public audience, or an organization. It is a reliable choice when you want to sound professional without expressing unusually strong excitement.
Scenario Examples
Scenario: A company announces a new partnership.
Example: “We are pleased to announce our partnership with Greenway Solutions.”
Scenario: An organization shares an event date.
Example: “We are pleased to announce that our annual conference will take place on November 18.”
Scenario: A school communicates an academic achievement.
Example: “We are pleased to announce that our students achieved outstanding results in this year’s science competition.”
Best Use
Choose this expression for official emails, corporate announcements, academic news, organizational updates, and formal public statements.
Tone
Tone: Formal, courteous, professional.
It preserves the original phrase’s politeness while making the message sound more like an official announcement.
4. We Are Excited to Let You Know
Meaning
“We are excited to let you know” introduces positive information with noticeable enthusiasm. It communicates that the sender feels energized about the news.
Definition
An informal-to-professional expression used to share something positive with enthusiasm.
Detailed Explanation
This phrase feels more lively than the original because “excited” expresses stronger emotion. The wording “let you know” also sounds more conversational than “inform you.” It works especially well when the recipient is likely to welcome the news or when the sender wants to build anticipation. For highly formal letters, however, a more restrained expression may be appropriate.
Scenario Examples
Scenario: A business introduces a new service.
Example: “We are excited to let you know that our weekend delivery service is now available.”
Scenario: A team shares an internal opportunity.
Example: “We are excited to let you know that applications are open for the new leadership program.”
Scenario: An event organizer updates registered guests.
Example: “We are excited to let you know that your favorite speaker has joined the event lineup.”
Best Use
Use this wording for product updates, employee announcements, event invitations, newsletters, and customer messages where enthusiasm is welcome.
Tone
Tone: Enthusiastic, friendly, energetic.
It makes positive news feel immediate and engaging, although it can sound too informal for some legal or highly official communications.
5. It Is Our Pleasure to Inform You
Meaning
“It is our pleasure to inform you” communicates that the sender is pleased to deliver information to the recipient. It places particular emphasis on courtesy and service.
Definition
A formal expression used to introduce information that the sender is happy to communicate.
Detailed Explanation
This alternative has a traditional and respectful feel. It is especially suitable when the sender represents an institution or business and wants to maintain a formal relationship with the recipient. Unlike more enthusiastic alternatives, it does not strongly emphasize excitement. Instead, it presents the communication as a courteous act. The wording can sound old-fashioned in casual workplace messages, so use it when formality genuinely serves the situation.
Scenario Examples
Scenario: A professional organization confirms membership.
Example: “It is our pleasure to inform you that your membership has been approved.”
Scenario: An admissions office sends an acceptance letter.
Example: “It is our pleasure to inform you that you have been accepted into the graduate program.”
Scenario: A service provider confirms a positive decision.
Example: “It is our pleasure to inform you that your request for an account upgrade has been approved.”
Best Use
This expression fits formal letters, admissions correspondence, membership decisions, official notifications, and traditional business communication.
Tone
Tone: Formal, respectful, courteous.
Its emphasis on pleasure and courtesy makes it appropriate when maintaining professional distance is important.
6. We Are Glad to Inform You
Meaning
“We are glad to inform you” expresses satisfaction about sharing information. It is similar to the original phrase but uses simpler, more familiar wording.
Definition
A polite expression that introduces news the sender is happy to communicate.
Detailed Explanation
The word “glad” conveys happiness without the stronger emotional emphasis of “thrilled” or “delighted.” This makes the expression useful when you want to sound positive but not overly enthusiastic. It can work in professional settings, particularly in straightforward updates or decisions. However, in some business contexts, “pleased” may sound more polished and formal.
Scenario Examples
Scenario: A customer receives an approved refund.
Example: “We are glad to inform you that your refund has been processed.”
Scenario: A manager shares a positive staffing update.
Example: “We are glad to inform you that the vacant position has now been filled.”
Scenario: A training provider confirms enrollment.
Example: “We are glad to inform you that your place in the training course is confirmed.”
Best Use
Use this expression for routine business updates, customer service messages, enrollment confirmations, and straightforward professional emails.
Tone
Tone: Polite, positive, moderately formal.
It communicates satisfaction in a simple way without making the message sound overly emotional.
7. We Are Thrilled to Announce
Meaning
“We are thrilled to announce” expresses strong excitement and happiness about sharing news. It is more emotionally powerful than the original phrase.
Definition
An enthusiastic expression used to introduce particularly exciting news or an important achievement.
Detailed Explanation
The word “thrilled” communicates a high level of excitement, making this expression suitable for genuinely special developments. It can help create an upbeat atmosphere around a launch, award, milestone, or major organizational achievement. However, its emotional intensity may feel excessive when the news is routine or administrative. Choose it when the importance of the announcement justifies the enthusiasm.
Scenario Examples
Scenario: A business celebrates a major milestone.
Example: “We are thrilled to announce that our company has reached its tenth anniversary.”
Scenario: An organization receives a prestigious award.
Example: “We are thrilled to announce that our community outreach program has won a national award.”
Scenario: A creative team reveals an upcoming release.
Example: “We are thrilled to announce that our new documentary will premiere next month.”
Best Use
This phrase is ideal for major launches, awards, celebrations, significant milestones, and public announcements with a strong positive message.
Tone
Tone: Highly enthusiastic, celebratory, energetic.
It creates excitement, but the strength of the emotion means it should be reserved for news that truly warrants it.
8. We Would Like to Share Some Good News
Meaning
“We would like to share some good news” introduces a positive update in a friendly and considerate way. It tells readers that favorable information is coming without revealing the details immediately.
Definition
A polite expression used to prepare someone for a positive announcement.
Detailed Explanation
This phrase focuses on the positive nature of the information rather than the sender’s level of happiness. Its wording is gentle and inviting, making it useful when the news may be personally meaningful to the recipient. It also creates a natural transition into the details that follow. Unlike a direct announcement, it can sound slightly introductory, so the next sentence should explain the news clearly.
Scenario Examples
Scenario: A manager shares an employee benefit.
Example: “We would like to share some good news: the company will cover the cost of your professional certification.”
Scenario: A family sends an update to relatives.
Example: “We would like to share some good news with everyone. Daniel has graduated from university!”
Scenario: A community group announces additional funding.
Example: “We would like to share some good news: our neighborhood project has received the funding it needs.”
Best Use
Use this phrase in personal announcements, team emails, community newsletters, family messages, and positive organizational updates.
Tone
Tone: Warm, considerate, encouraging.
It builds a sense of anticipation while keeping the communication friendly and respectful.
Read More: 15 Other Ways to Say “Living in the Moment” (With Examples)
9. We Are Happy to Announce
Meaning
“We are happy to announce” expresses happiness about sharing an official update or positive development. It combines a friendly emotional tone with the clarity of an announcement.
Definition
A positive expression used to introduce favorable news to a group or audience.
Detailed Explanation
This phrase is slightly more conversational than “we are pleased to announce.” The word “happy” feels familiar and accessible, while “announce” maintains a sense of importance. It is a practical middle ground between a traditional formal expression and a highly enthusiastic statement. Use it when you want to share news clearly without sounding overly ceremonial.
Scenario Examples
Scenario: A company announces expanded office hours.
Example: “We are happy to announce that our support team will now be available on Saturdays.”
Scenario: A school reveals an upcoming event.
Example: “We are happy to announce that the annual art exhibition will open on December 5.”
Scenario: A community organization welcomes new volunteers.
Example: “We are happy to announce that 20 new volunteers have joined our neighborhood program.”
Best Use
This wording works well for company news, school announcements, community updates, newsletters, and general professional communication.
Tone
Tone: Positive, friendly, professional.
It balances warmth and formality without sounding as traditional as “it is our pleasure to inform you.”
10. We Are Pleased to Confirm
Meaning
“We are pleased to confirm” communicates that information, arrangements, or a decision has been officially verified. It expresses satisfaction while emphasizing certainty.
Definition
A formal expression used to verify or officially establish previously discussed information.
Detailed Explanation
This phrase is not a universal synonym for the original expression because confirmation and announcement serve different purposes. Use it when someone needs assurance that an arrangement, decision, or detail is final. For example, it works for appointments, bookings, approved applications, and agreed terms. If you are introducing entirely new information rather than verifying something, “we are pleased to announce” may be more accurate.
Scenario Examples
Scenario: An event organizer confirms a booking.
Example: “We are pleased to confirm your registration for the annual leadership conference.”
Scenario: A company verifies a promotion.
Example: “We are pleased to confirm your promotion to senior account manager, effective November 1.”
Scenario: A customer receives confirmation of an arrangement.
Example: “We are pleased to confirm that your installation appointment is scheduled for Tuesday morning.”
Best Use
Use this phrase for formal confirmations, appointment details, bookings, approved decisions, agreements, and professional correspondence.
Tone
Tone: Professional, reassuring, precise.
Its strength lies in communicating certainty rather than simply expressing happiness about new information.
11. We Are Delighted to Share the News
Meaning
“We are delighted to share the news” expresses happiness about communicating a positive development. It combines emotional warmth with a sense of shared celebration.
Definition
A warm, enthusiastic expression used to communicate favorable news to others.
Detailed Explanation
This expression is especially useful when the sender wants readers to feel included in a positive moment. “Delighted” conveys strong happiness, while “share the news” makes the message feel less rigid than a traditional official announcement. It is suitable for organizations that want a professional but personable voice. Because it emphasizes the act of sharing, it works best when the audience has a reason to care about the update.
Scenario Examples
Scenario: A nonprofit shares a successful fundraising result.
Example: “We are delighted to share the news that our fundraising campaign has reached its target.”
Scenario: A company celebrates an internal achievement.
Example: “We are delighted to share the news that our design team has completed the new product prototype.”
Scenario: An educational institution celebrates student success.
Example: “We are delighted to share the news that several of our students have received academic scholarships.”
Best Use
This wording suits newsletters, employee communications, community announcements, achievement updates, and celebratory business emails.
Tone
Tone: Warm, enthusiastic, inclusive.
It communicates happiness while encouraging readers to feel connected to the achievement.
12. We Are Proud to Announce
Meaning
“We are proud to announce” communicates that the sender feels a strong sense of pride about the news being shared. It suggests that the development represents an achievement or reflects positively on a person or organization.
Definition
An expression used to introduce news that inspires pride, recognition, or a sense of accomplishment.
Detailed Explanation
Unlike the original phrase, this expression emphasizes pride rather than general pleasure. It is particularly appropriate when sharing accomplishments, awards, community contributions, or important progress. It can make an announcement feel more meaningful because it highlights the effort or values behind the achievement. However, it is less suitable for routine administrative updates that do not involve anything worth celebrating.
Scenario Examples
Scenario: A company recognizes its employees’ work.
Example: “We are proud to announce that our customer service team has received the company’s annual excellence award.”
Scenario: A community organization celebrates a completed project.
Example: “We are proud to announce the opening of our new community learning center.”
Scenario: A school highlights a student achievement.
Example: “We are proud to announce that our robotics team has qualified for the national competition.”
Best Use
Choose this phrase for awards, organizational milestones, charitable achievements, academic accomplishments, and initiatives that reflect shared values.
Tone
Tone: Confident, celebratory, achievement-focused.
It communicates more than happiness; it shows that the sender considers the news worthy of recognition.
13. We Are Pleased to Advise You
Meaning
“We are pleased to advise you” introduces information or a decision in a traditional, formal style. In this expression, “advise” means to notify or inform someone, rather than necessarily offering advice.
Definition
A formal expression used to communicate an official update, decision, or piece of information.
Detailed Explanation
This phrase is common in traditional business and administrative language, particularly in some varieties of international English. It can introduce positive information, but it may also be used for neutral updates or decisions that are not necessarily good news. That makes it less emotionally positive than the original phrase in some contexts. In modern conversational business writing, “we are pleased to inform you” or a direct statement may sound more natural.
Scenario Examples
Scenario: An administrative office communicates an approval.
Example: “We are pleased to advise you that your application has been approved.”
Scenario: A company communicates a formal account update.
Example: “We are pleased to advise you that the requested changes have been completed.”
Scenario: A membership organization shares a decision.
Example: “We are pleased to advise you that your membership renewal has been accepted.”
Best Use
This wording may suit traditional business letters, formal administrative correspondence, and official notices, particularly where this style is customary.
Tone
Tone: Formal, administrative, restrained.
Its traditional wording emphasizes official communication rather than personal warmth. For everyday emails, a simpler expression is often easier to read.
14. We Are Happy to Let You Know
Meaning
“We are happy to let you know” introduces positive information in a simple, friendly manner. It is similar to “we are pleased to inform you,” but sounds more conversational.
Definition
A friendly expression used to tell someone about favorable information or a positive outcome.
Detailed Explanation
This phrase uses familiar words, which makes it easy to understand and comfortable to read. It works especially well when the sender wants to sound helpful rather than formal or distant. Compared with “we are excited to let you know,” it conveys a gentler level of enthusiasm. It is also less ceremonial than “it is our pleasure to inform you,” making it useful for routine updates.
Scenario Examples
Scenario: A customer receives a solution to a problem.
Example: “We are happy to let you know that your replacement order will arrive tomorrow.”
Scenario: A colleague shares a scheduling update.
Example: “We are happy to let you know that the meeting has been moved to a time that works for everyone.”
Scenario: A course coordinator confirms a place.
Example: “We are happy to let you know that a seat has opened up in the advanced writing class.”
Best Use
Use this phrase for customer support, colleague-to-colleague emails, routine updates, enrollment messages, and friendly professional communication.
Tone
Tone: Friendly, reassuring, conversational.
It makes the message approachable while retaining enough professionalism for most everyday workplace situations.
15. We Have Good News to Share
Meaning
“We have good news to share” tells the reader that the sender has positive information to communicate. It focuses on the favorable nature of the news rather than on the sender’s pleasure.
Definition
A direct, upbeat expression used to introduce positive information.
Detailed Explanation
This expression is more immediate and less formal than the original phrase. It tells the audience what kind of message to expect, creating anticipation without relying on ceremonial language. It can be especially effective when the news benefits a group or when the sender wants to create a sense of shared excitement. However, the phrase should be followed by the actual news so the opening does not feel like unnecessary suspense.
Scenario Examples
Scenario: A business shares a new employee benefit.
Example: “We have good news to share: starting next month, all employees will receive an additional personal day.”
Scenario: A community group announces the success of a project.
Example: “We have good news to share! The playground renovation has received final approval.”
Scenario: A family updates relatives about a personal milestone.
Example: “We have good news to share with everyone. We’re moving into our new home next weekend!”
Best Use
This expression works well for team announcements, community messages, family updates, newsletters, and informal professional communication.
Tone
Tone: Upbeat, welcoming, optimistic.
It feels less formal than the original phrase and puts the positive message at the center of the communication.
FAQs:
What is another way to say “we are pleased to inform you”?
A strong alternative is “we are pleased to announce.” It maintains a professional, polite tone while emphasizing the announcement itself.
What does “we are pleased to inform you” mean?
It means that the sender is happy to communicate information, usually positive news. The expression combines politeness, professionalism, and a positive attitude.
Is “we are pleased to inform you” professional?
Yes. It is a professional and courteous expression suitable for formal emails, official letters, and business communication. However, it may sound traditional in casual workplace conversations.
What is a more polite way to say “we are pleased to inform you”?
“It is our pleasure to inform you” is a suitable choice when you want a traditional, highly courteous tone. Alternatively, “we are delighted to share the news” sounds warm and respectful.
Which alternative works best in formal communication?
“We are pleased to announce” is a reliable option for formal announcements, while “we are pleased to confirm” works better when verifying an existing arrangement or decision.
Conclusion
Choosing the right alternative to “we are pleased to inform you” can make your communication clearer, more natural, and better suited to your audience. Although the original phrase remains professional and polite, other expressions can communicate greater enthusiasm, warmth, pride, or certainty. For official announcements, “we are pleased to announce” is a dependable choice. If you want a friendlier message, “we are happy to share” may work better. Meanwhile, “we are thrilled to announce” suits genuinely exciting developments, and “we are pleased to confirm” is ideal for verifying decisions or arrangements.
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